Every project item has a history.
MinuteMate connects recurring project discussions across meetings so teams can understand not only what was said today, but how an issue evolved. This gives you the project history you currently have to keep in your head.
One project item. Five meetings. One persistent history.
Know what changed after every recurring meeting.
Project memory is not just about historical reconstruction — it keeps the Project Manager, Project Engineer, and Superintendent grounded in the current state of the job.
First Raised
What was brought up for the first time in this meeting.
Status & Commitments
What changed in status, ball-in-court responsibility, or target due date.
Missed Deadlines
What commitments or submittal reviews missed their promised deadline.
Recurring Blockers
What issues keep appearing week after week without consultant resolution.
Ready to Close
What items have been approved, verified, and can finally be closed.
Different words. Same project issue.
Subcontractors, architects, and owners rarely describe something the exact same way every week.
MinuteMate's reconciliation system determines whether the latest discussion references an existing project item or something new by combining:
RFI, submittal, change numbers
Different ways it's referenced
Related wording, trade context
Existing item or new issue
Persistent cross-meeting reconciliation.
MinuteMate understands RFIs, submittals, changes, decisions, design issues, actions and risks — while building continuous histories for recurring project records such as RFIs, submittals, changes and claims. We are precise about what functionality is live today so you can trust the system on your jobs.
Stop re-explaining the same issue every week.
See how project memory handles your actual RFI, submittal, and change log.