An AI Note Taker Built for Construction
Generic note takers transcribe conversations and generate loose paragraphs. MinuteMate is engineered specifically for construction projects — turning conversations into structured, traceable project intelligence.
Works with Microsoft Teams, Zoom, Google Meet, and in-person jobsite trailer meetings.
Construction needs more than meeting summaries.
A generic summary saying "the team discussed Level 4 drywall" doesn't help when a $120,000 delay claim hits three months later. Construction teams require structured records: the exact RFI number, spec section, trade commitment, agreed-upon deadline, and contemporaneous voice proof. That's why MinuteMate doesn't just summarize speech — it extracts project intelligence.
Generic AI Note Takers vs. MinuteMate Project Intelligence
See why general corporate meeting tools break down when placed in a jobsite trailer or OAC conference.
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Generic Transcript & Summary: Produces a massive wall of text or loose paragraphs that PMs still have to comb through manually.
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Vague Action Items: "Bob will look into the opening" without trade attribution, spec section, or concrete target date.
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Zero Memory Across Meetings: Treats each meeting as an isolated island. Doesn't know RFI 104 was discussed two weeks ago.
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No System of Record Sync: Requires copy-pasting notes manually into Procore or sending unformatted text to owners.
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No Contractual Traceability: Summaries lack direct links to verifiable speaker audio evidence during disputes.
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Construction Entities: Extracts RFIs, submittals, potential changes, claims, decisions, and risks formatted to CSI standards.
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Ball-in-Court Accountability: Assigns clear responsibility by trade subcontractor, architect, or owner rep with committed deadlines.
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Continuous Cross-Meeting Memory: Connects recurring discussions over time, tracking item evolution from opening to closure.
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Two-Way Procore Workflow: Imports agendas and syncs approved topics and minutes back to Procore Meetings with zero double entry.
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Source Citations: Every insight links directly to timestamped speaker evidence and verifiable transcript snippets.
What MinuteMate extracts from your construction meetings
Our intelligence models understand the distinction between casual conversation and binding project directives.
RFIs (Requests for Information)
Extracts RFI number, discipline, spec section, responsible architect/engineer, and agreed reply deadline.
Submittals & Shop Drawings
Captures submittal package numbers, reviewer sign-offs, long-lead equipment alerts, and review cycles.
Potential Changes & PCOs
Flags owner-directed changes, unforeseen conditions, and disputed scope before they become costly claims.
Owner & Architect Decisions
Records binding authorizations, sample approvals, and finish selections with full attendee context.
Trade Commitments & Due Dates
Tracks subcontractor commitments by company, foreman/PM name, and milestone delivery date.
Schedule Milestones & Float
Identifies trade coordination clashes, sequencing bottlenecks, and potential delays impacting the critical path.
Upgrade from meeting notes to project intelligence.
Give your project a persistent, searchable memory that protects your budget, eliminates manual transcription, and keeps trades accountable.